Executive Assistant (Remote, Contract Position)

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  • Location: U.S. Remote (not hiring in NY, NJ, PA, CA, CO, or MT)
  • Hours: Must be available daily (Monday to Friday) during business hours, with a commitment of at least 85 hours per month and opportunities for up to 175 hours per month, including flexibility for after-hours work as needed.
  • Travel: may be required
  • Required Experience: Minimum 5+ years of administrative experience, including 2+ years supporting senior executives.

Are you a skilled Executive Assistant eager to impact your client’s life? Do you thrive in fast-paced environments and excel in providing top-notch support to senior leaders? If so, we want to meet you!

About the Role:

Join BELAY, an award-winning virtual solutions company recognized for its flexible work environment and high-performance culture. As an Executive Assistant in our network, you’ll serve as a critical partner to senior executives, providing exceptional administrative support while enjoying the benefits of working from home. This role offers flexibility, autonomy, and an opportunity to engage with innovative entrepreneurs and executive leaders.

Why Join BELAY?

  • Flexible Remote Work: Work from anywhere while making a meaningful impact.

  • Award-Winning Culture: Recognized by Entrepreneur Magazine, Inc. Magazine, and the Society of Human Resource Management for our outstanding workplace and culture.

  • Professional Development: Access a supportive community of professionals, exclusive resources, webinars, and growth opportunities.

  • Streamlined Administration: We handle all invoicing and payments, allowing you to focus on your core responsibilities.

  • Event Exposure: Gain unique experience by supporting senior executives at high-profile events

Key Responsibilities:

  • Executive Calendar Management: Streamline executive schedules by expertly managing appointments, coordinating with internal teams and external partners, organizing high-priority meetings, and proactively resolving scheduling conflicts to maximize productivity.

  • Strategic Email Oversight: Enhance communication flow by effectively managing executive inboxes, prioritizing, responding to, and flagging critical messages, drafting professional correspondence, and ensuring prompt attention to urgent matters.

  • Prepare Presentations and Reports: Develop high-quality presentations, spreadsheets, and documents.

  • Social Media Management: Oversee executive-level social media profiles and engagement.

  • Create Workflows and Processes: Design and optimize processes to improve efficiency.

  • Research and Recommend Technologies: Stay ahead of industry trends by researching tools and solutions.

  • CRM Administration: Update and manage CRM systems for accurate data management.

  • Travel Coordination: Plan and arrange all travel needs, including flights, accommodations, and logistics.

  • Event Planning: Organize meetings, conferences, and other vital events.

  • Ad Hoc Assistance: Provide personal support to ensure executives remain focused on strategic priorities.

Required Skills and Attributes:

  • Tech-Savvy: Proficient in digital tools and platforms for seamless virtual support.

  • Strong Communication: Excellent written and verbal communication skills.

  • Detail-oriented: High attention to detail, ensuring accuracy in all tasks.

  • Organized: Ability to manage multiple priorities effectively.

  • Proactive: Anticipates needs and takes initiative.

  • Emotional Intelligence: Navigates social interactions with empathy and self-awareness.

  • Adaptable: Thrives in fast-paced environments and adjusts to changing priorities.

  • Discretion: Handles confidential information with integrity.

  • Availability: Must be available during business hours and flexible to work outside standard hours, including travel.

Preferred Qualifications:

  • Minimum 5+ years of administrative experience, including 2+ years supporting senior executives.

  • Available daily (Mon-Fri) during business hours, and can dedicate at least 20 hours/week.

  • Willingness to work outside standard business hours as necessary

  • Willingness to travel as needed

  • A bachelor's degree and experience working remotely are preferred

  • Reliable home office setup: a Mac or PC with a dual-core processor, 8GB RAM, webcam, and the latest version of MS Office.

  • High-speed internet and a smartphone with email capabilities.

  • A designated, quiet workspace to maintain professionalism.

Our Approach to Innovation:

At BELAY, AI doesn’t replace your expertise. It helps amplify it. We believe in working smarter by combining human insight with AI-powered efficiency. We support the thoughtful use of AI tools that boost productivity and clarity, while keeping the personal connection that sets BELAY Assistants apart.

For the application process, we encourage you to use AI during the designated AI skills assessment. For all other steps, especially interviews, we ask that you rely on your voice, experience, and judgment. If you're invited to interview, it means our team has reviewed your application and wants to get to know you. We’re not looking for perfection. We value clarity, honesty, and how you show up as your authentic self.

If you join BELAY, we’ll support your continued exploration of AI tools that help you stay organized, streamline workflows, and serve clients with excellence. Our goal is to help you stay ahead without ever losing what makes you great in the first place. If this sounds like the kind of place you’d thrive, we’d love to hear from you.

Additional Details:

  • Contract Type: 1099 contractor role.

  • Compensation: $30-$35 per hour, based on experience and skill set. Contractors are paid a fixed rate once per month based on contracted hours.

  • Location Restrictions: Must reside in the U.S. (applications not accepted from California, Montana, New Jersey, New York, or Pennsylvania).

  • Work Requirements: Must be available during business hours; this role cannot be paired with another full-time job.

  • Background Check: All applicants are subject to a background check.

  • E-Verify: BELAY participates in E-Verify.

Why This Opportunity is for You:

  • Make an Impact: Directly contribute to the growth and success of innovative leaders.

  • Enjoy Flexibility and Freedom: Control your schedule and client load while working remotely.

  • Professional Exposure: Gain valuable experience at key industry events.

  • Continuous Learning: Access our community resources, webinars, and templates for ongoing development.

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About United Kingdom

The United Kingdom is an island nation located on the northwest coast of Europe. The United Kingdom includes the entire island of Great Britain, which includes England, Wales, and Scotland, as well as the northern part of the island of Ireland. The name Great Britain is sometimes used to refer to the United Kingdom as a whole. The capital is London, which is one of the business, financial, and cultural centers of the world. Other major cities are Birmingham, Liverpool, and Manchester in England, Belfast and Londonderry in Northern Ireland, Edinburgh and Glasgow in Scotland, and Swansea and Cardiff in Wales.

Common Interview Questions

  • Tell me about yourself.
  • Walk me through your resume.
  • How did you hear about this position?
  • Why do you want to work at this company?
  • Why do you want this job?
  • Why should we hire you?
  • What can you bring to the company?
  • What are your greatest strengths?
  • What do you consider to be your weaknesses?
  • What is your greatest professional achievement?
  • Tell me about a challenge or conflict you’ve faced at work, and how you dealt with it.
  • Tell me about a time you demonstrated leadership skills.
  • What’s a time you disagreed with a decision that was made at work?
  • Tell me about a time you made a mistake.
  • Tell me about a time you failed.
  • Why are you leaving your current job?
  • Why were you fired?
  • Why was there a gap in your employment?
  • Can you explain why you changed career paths?
  • What’s your current salary?
  • What do you like least about your job?
  • What are you looking for in a new position?
  • What type of work environment do you prefer?
  • What’s your work style?
  • What’s your management style?
  • How would your boss and coworkers describe you?
  • How do you deal with pressure or stressful situations?
  • What do you like to do outside of work?
  • Are you planning on having children?
  • How do you stay organized?
  • How do you prioritize your work?
  • What are you passionate about?
  • What motivates you?
  • What are your pet peeves?
  • How do you like to be managed?
  • Do you consider yourself successful?
  • Where do you see yourself in five years?
  • How do you plan to achieve your career goals?
  • What are your career aspirations?
  • What’s your dream job?
  • What other companies are you interviewing with?
  • What makes you unique?
  • What should I know that’s not on your resume?
  • What would your first few months look like in this role?
  • What are your salary expectations?
  • What do you think we could do better or differently?
  • When can you start?
  • Are you willing to relocate?
  • How many tennis balls can you fit into a limousine?
  • If you were an animal, which one would you want to be?
  • Sell me this pen.
  • Is there anything else you’d like us to know?
  • Do you have any questions for us?

Educational Qualification

Candidates Who Have Passed Graduate or its Equivalent from a Recognized Board or University Are Eligible For this recruitment. Kindly check the Official Notification for more qualification details. Notification Link Is Given Below.

Document Required

Required Documents for This recruitment: Candidate should have these documents before applying online. Candidates are suggested to read the official notification before applying.

  • Qualification certificate with mark sheets.
  • Passport size photographs.
  • Signature.

How to Apply

All the eligible candidates can apply for this job as mentioned below:

  • Read official notification carefully from the official website.
  • Read notification carefully before applying.
  • Fill the application form (link is given below).
  • Attach required documents and passport size photo with signature.
  • Then submit. Done.

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